McArthur’s
Banquet and Reception Facility
General Information and Policies

Food and Beverage Regulations ~ Due to Health Department regulations and clubhouse policy, all food and beverage consumed on the premises must be provided by McArthur’s.  Our policy also prohibits the removal of beverages or leftover food from the premises.  The only exception to this policy is wedding or themed cakes, which must be provided by a licensed bakery. 

Service Charge and Taxes ~ Food & non-alcohol beverage prices are subject to 18% service charge and 6.5% sales tax.  Alcohol beverage prices are subject to 18% service charge and 9% liquor tax.  There is also a 6.5% sales tax on the service charge as required by the State of Minnesota.  Tax percentages are subject to change without notice if passed by the State of Minnesota.  All service charges are the property of McArthur’s and not of the employee.

Food Minimum & Room Rental Fee ~ The food minimum is the spending amount required on food for your event.  This minimum spending does not include taxes, service charges, beverages or room fees.  Food Minimums and Room Rental Fees vary, and will be quoted at the time of booking.  The Room Rental Fee includes use of the facility, set-up of tables & chairs, white linen napkins & table cloths, appropriate table skirting, china & glassware, wedding cake cutting & serving, and on-site catering staff.  A bartender fee may apply based on your anticipated guests.

Guarantees ~ The final guest head count must be submitted to the catering office 72 business hours prior to your function.  This is the minimum number of guests you will be charged for.  Final billing will be based on the actual number attending the function or the guaranteed number whichever is greater.  If no guarantee is submitted, the last number given to the Catering Office will be considered the final guarantee.  

Deposits ~ A deposit is required to confirm a banquet room reservation.  The deposit amount will be quoted at the time of booking, and is non-refundable should the event cancel.  The deposit will be applied towards payment of the final bill.

Billing and Payment ~ An estimated bill will be presented for pre-payment one week prior to all social events and wedding receptions.  This cost estimate must be paid by cashiers check or credit card, with payment of additional costs to be made immediately following the function by personal check or credit card.  Pre-payment of all other events will be arranged at the discretion of the catering office.  Any overpayment will be refunded through the accounting office at the earliest possible date.

Cancellations ~ Submitted deposits are non-refundable should the event cancel.  Room reservations must be cancelled greater than 120 days from the event date to avoid further penalty.  Friday and Saturday cancellations that occur for the Ballroom within 120 days from the event date will be assessed a $1000.00 cancellation fee in addition to the submitted deposit.  Fees for weekday cancellations within 120 days from the event date may apply, and will be determined at the discretion of the catering office.  If any function cancels within 7 days prior to an event date, the party is responsible for the room charge as well as the entire food minimum.

Menu Selections & Planning ~ Food and beverage arrangements should be submitted to the catering office no less than 3 weeks prior to your event date.   You may select up to 2 served entrees; however, there will be an additional split entrée charge of $1.00 per person for this service.  The numerical breakdown of your selections is due 72 business hours prior to your event date, as well as a coding system (i.e. place cards) for the split entrée menu.  The Catering Department can help create or customize our menu to meet your event or dietary needs.  Due to market conditions, prices are subject to change without notice, and cannot be confirmed more than 60 days prior to your function. 

Food Tasting ~ Trial dinners can be scheduled through the catering office at least one month prior to your event date.  Tastings are not provided on a complimentary basis.  Hors d’oeuvres, desserts and some entrées are not available for tasting.

Wedding/Themed Cakes ~ You are welcome to provide a cake for your special event from any licensed bakery.

Alcohol Consumption/Bartenders ~ As the host, you are responsible for the behavior of your guests.  We ask your cooperation in requiring responsible alcohol consumption by your guests.  Minnesota State Law prohibits the service of alcohol to anyone under the age of 21.  McArthur’s reserves the right to refuse service to any guest who appears to be intoxicated or provides alcoholic beverages to minors.  Please be aware that valid photo ID is required by all attendees to purchase alcohol.  McArthur’s is licensed to serve alcohol until 12:00 am. 

Smoking Policy ~ McArthur’s is a non-smoking establishment.  Smoking is permitted outside.

Linen ~ McArthur’s will supply skirting, white tablecloths and white linen napkins for your special event. The Catering Department would be happy to assist in the rental of other colors or specialty linens at an additional charge. 

Centerpieces/Decorations ~ For your convenience we offer for rent white votive candles with holder at $1.00 each and beveled mirror tiles at $2.00 each.  Ceiling draping is also available for an additional charge. Check first with the catering office regarding open flames and other candlelight décor that you wish to provide.  Please note:  Confetti and Glitter are not permitted. 

Event Set-up & Tear-down ~ You are responsible for assembling and placing centerpieces and decorations not provided by McArthur’s.  Vendor deliveries and centerpiece/décor set-up times must be arranged through the catering office.  You are also responsible for the removal of any room decorations provided for your event.  McArthur’s does not take responsibility for any items left behind after an event’s conclusion.  No items shall be fixed to the walls or ceiling without prior approval. 

Clean Up ~ McArthur’s Banquet and Reception Facility reserves the right to charge an appropriate cleaning fee if the condition of the room(s) or grounds deems this necessary.  Any damage to the facility or property caused by an attendee, performer or hired set-up personnel shall be the responsibility of the host of the party, and will be billed accordingly.